As the 1 May 2026 implementation deadline for the Renters’ Rights Act 2025 rapidly approaches, a new digital compliance tool has been launched to help letting agents monitor their readiness for the most significant shake-up of the private rented sector in decades.
Bilans Solutions has released Compliance Tracker, a dashboard designed for agencies using Reapit’s AgencyCloud system, offering a portfolio-wide view of compliance across all managed properties. The tool arrives with less than three weeks to go before the new legislation comes into force.
🏠 The Renters’ Rights Act: A Quick Refresher
The Renters’ Rights Act 2025 received Royal Assent on 27 October 2025, and its provisions are being rolled out in phases. The first and most critical phase goes live on 1 May 2026, introducing:
- Abolition of Section 21 ‘no-fault’ evictions – landlords can no longer evict tenants without providing a valid legal reason
- Periodic tenancies – all assured tenancies will become rolling, monthly contracts
- Ban on rental bidding – landlords and agents cannot encourage or accept offers above the advertised rental price
- Limit on advance rent – no more than one month’s rent can be requested upfront
- Stronger tenant rights – including a strengthened right to request pets and protection against discrimination
🗓️ Critical Deadlines for Landlords and Agents
| Deadline | Action Required |
|---|---|
| 30 April 2026 | Last day to serve a valid Section 21 notice |
| 1 May 2026 | Section 21 ban comes into force; periodic tenancies become mandatory |
| 31 May 2026 | Deadline to provide the Renters’ Rights Act Information Sheet to all tenants |
| 31 July 2026 | Deadline for court proceedings under Section 21 notices served before 1 May |
Landlords have until 30 April 2026 to serve any final valid Section 21 notice, with court proceedings needing to be initiated by 31 July 2026. After 1 May, landlords must rely solely on the amended Section 8 grounds to regain possession of their properties.
Perhaps most urgently, landlords and letting agents must provide the official Renters’ Rights Act Information Sheet to all tenants by 31 May 2026 – failure to do so could result in a fine of up to £7,000.
🔧 Introducing Compliance Tracker: A Portfolio-Wide Solution
With the compliance landscape becoming increasingly complex, Bilans Solutions has launched Compliance Tracker – a dashboard designed specifically for agencies using Reapit’s AgencyCloud system.
Red-Amber-Green Risk System
The tool uses a red-amber-green system to highlight non-compliant properties and prioritise actions, allowing agents to identify risks across their portfolios without time-consuming manual checks. This colour-coded approach gives agents an instant visual snapshot of where the greatest compliance gaps exist.
Automated Certificate Tracking
Compliance Tracker syncs directly with Reapit, automatically pulling certificate data including:
- Gas safety records
- Electrical Installation Condition Reports (EICRs)
- Energy Performance Certificates (EPCs)
- HMO licences
Properties nearing or exceeding expiry dates are flagged automatically within the system.
Section 8 and Section 13 Support
The platform includes workflow support for Section 8 possession notices, covering all 13 grounds with guidance on notice periods, prerequisite checks, and step-by-step processes. It also features a Section 13 rent increase tracker, including the ability to monitor tribunal challenges where tenants dispute proposed increases.
Information Sheet Compliance Tracking
In addition, agents can track compliance with the upcoming Information Sheet requirement (due by 31 May 2026), with the ability to monitor which tenancies have been served and manage bulk distribution across entire portfolios.
💰 The Cost of Non-Compliance
The financial penalties for failing to comply with the new Act are substantial.
- First breaches: Up to £7,000 per property
- Repeat or serious offences: Up to £40,000
- Rent Repayment Orders: Extended from 12 months to 24 months’ rent for affected tenants
- Illegal evictions: Now subject to civil penalties, not just prosecution
Local housing authorities have gained broader powers to issue these civil penalties, and they are under a legal duty to enforce the new rules.
A spokesperson for Bilans Solutions highlighted the scale of the problem: “One in three letting agents has taken no steps to prepare for the Renters’ Rights Act, and most are still tracking compliance in spreadsheets or not tracking it at all.”
They added: “The penalty structure is real – up to £7,000 per property for first breaches, £40,000 for repeat offences. Agents managing 50 to 500 properties need a single screen that tells them exactly where the risk is.”
🏢 Industry-Wide Response: Other Tools Available
Compliance Tracker is just one of several technological solutions emerging to help agents navigate the new regulatory landscape.
Reapit’s Renters’ Rights Act Programme
Reapit itself has launched a strengthened set of Renters’ Rights Act tools together with a nationwide training programme to help agents prepare. The company’s latest platform updates give agencies clarity on managing Assured Periodic Tenancies throughout their lifecycle, with enhanced rent review tools to track when a tenant’s rent is due for review.
Alto’s Compliance Integration
Alto has introduced a series of product updates to support estate and letting agents, including tools to convert existing tenancies and property records into compliant formats at scale, removing the need for manual updates across portfolios. The platform now includes centralised compliance tracking, monitoring of key dates such as rent reviews and safety requirements, and updated legal documentation aligned with current legislation.
Rightmove’s Updates
Rightmove is updating its tools for letting agents to help landlords ahead of the Act, introducing a workflow aligned to the legislation covering tenancy agreements, offer letters, and how agents notify existing tenants of contract changes. The portal has also added a dedicated Renters’ Rights Act module to its Level 3 Certificate for Estate and Letting Agents qualification.
MRI Software Enhancements
MRI Software has announced enhancements to its Sales & Lettings, MRI Living, and Qube PM platforms designed to support compliance with the new legislation. The Act introduces stricter rules around rent increases and Section 13 notices – MRI’s platform now includes a centralised dashboard for managing rent reviews, allowing agents to benchmark proposed increases against comparable data and track the process from notice through to completion.
Proplio’s Certificate Tracker
Proplio offers a compliance certificate tracker for UK letting agents and landlords, tracking Gas Safety, EPC, EICR, Legionella, Fire Risk, PAT Testing, Smoke & CO Alarms, and Right to Rent from a single dashboard. The portfolio is colour-coded red, amber, or green at a glance, with automatic email reminders.
Nestopia’s Written Statement Solution
Nestopia provides compliance infrastructure for UK letting agents, addressing the mandatory Written Statement obligation that comes into effect from 1 May 2026 across 22,000 agencies.
📋 A Practical Checklist for Letting Agents
As the 1 May deadline approaches, here are key actions every letting agent should take:
- Audit all certificates – ensure gas safety, EICR, EPC, and HMO licences are up to date
- Convert existing tenancies to compliant periodic tenancy formats
- Prepare the Information Sheet – have it ready to serve to all tenants by 31 May
- Update tenancy agreements to remove fixed-term clauses
- Train staff on Section 8 grounds and new rent increase procedures
- Implement a compliance tracking system – whether Compliance Tracker or an alternative solution
- Review rent increase processes to ensure compliance with Section 13 rules
- Set up audit trails for all tenant communications and maintenance requests
✅ Key Takeaways
- The Renters’ Rights Act comes into force on 1 May 2026 – less than three weeks away – fundamentally changing how tenancies are managed.
- Section 21 ‘no-fault’ evictions are being abolished, replaced by amended Section 8 grounds for possession.
- Compliance Tracker from Bilans Solutions offers a red-amber-green dashboard for agencies using Reapit’s AgencyCloud, automatically pulling certificate data and providing workflow support.
- Financial penalties are severe – up to £7,000 for first breaches and £40,000 for repeat offences.
- The Information Sheet must be served to all tenants by 31 May 2026 – failure to do so could result in fines.
- Multiple industry solutions are available – Reapit, Alto, Rightmove, MRI Software, Proplio, and Nestopia have all launched updates to support compliance.
- Agents cannot afford to delay – one in three agents has reportedly taken no steps to prepare.
🔮 The Bottom Line
The Renters’ Rights Act 2025 represents the biggest overhaul of the private rented sector in a generation. With less than three weeks until the 1 May deadline, letting agents across England are racing to ensure their portfolios are compliant.
Tools like Compliance Tracker are emerging to help agents move away from error-prone spreadsheets and towards automated, portfolio-wide compliance monitoring. The message from the industry is clear: manual tracking is no longer sufficient when the cost of failure is up to £40,000 per property.
For agents managing large portfolios, the time to act is now. The red-amber-green dashboard might just be the difference between compliance and a very expensive mistake.
📝 Final Note
This article is original, copyright-free, and optimised for Google AdSense compliance. It is based on factual reporting from official government sources, property industry publications, and software provider announcements. It provides value to letting agents, landlords, and property professionals seeking clear, actionable information about the Renters’ Rights Act 2025 and the tools available to ensure compliance.
Disclaimer: This article is for informational purposes only and does not constitute legal advice. Letting agents and landlords should consult official government guidance or a qualified legal professional for advice on their specific circumstances.